Escape Kit Escape Kit

Rooms & Scheduling

Managing Escape Rooms

Create rooms, configure general settings and results form fields, then retire or delete rooms when an experience changes — all without losing historical data

Each room in Escape Kit controls its own settings, results form, messaging, schedule, and overlays. This page covers the room lifecycle — creating a room, configuring the General and Results Form tabs, and retiring or deleting a room when it's no longer active.

Creating a room

Go to Escape Rooms and click Add Room.

1
Enter a room name

The name appears on waivers, groups, debrief pages, and reporting.

2
Choose waiver visibility

If you have an active waiver, a Display room on active waiver checkbox appears. Check it to display this room on your waiver immediately. If unchecked, you can add it to specific waivers later.

3
Click Create Room

Escape Kit creates the room and opens it to the General tab. You can now configure settings, upload an image, and adjust the results form.

Pro Tip: Enable Display room on active waiver during creation if you want the new room to display on your waiver right away. Adding it later requires opening the waiver, scrolling to the Escape Rooms section, and selecting the room manually.

General settings

Open Escape Rooms[Room Name] to reach the General tab.

Escape Room Name
The name shown to customers on waivers, in groups, on debrief pages, and throughout reporting. If your location supports multiple languages, the name can be translated per language.
Escape Room Image
Displayed on your waiver so customers can identify the room. Images are resized to fit automatically. Accepted formats: JPG or PNG, up to 5 MB. If your location supports multiple languages, you can upload a different image per language.
Game time
The duration of the game in minutes (15–180). Used for time tracking and leaderboard calculations. This does not affect schedule time slots.

Common Mistake: Changing game time does not update your schedule slots. If you adjust the duration, review the time slots separately in the Schedule tab.

Results form

The results form controls which fields appear in the Game Results section on a group's detail page. When a game master clicks the edit button in that section, the form shows only the result fields you've enabled here — along with leaderboard and review widget options.

Open Escape Rooms[Room Name]Results Form to configure the fields for this room. Each field is a toggle — enable it to show the field, disable it to hide it.

Game Master
Who ran the game. Enabled by default.
Team Name
The team's name, used in records, messaging, and text overlays. Enabled by default.
Group Size
Number of players in the group. Enabled by default.
Game Result
Whether the team escaped or not. Controls which outcome-specific templates and overlays are applied. Enabled by default.
Escape Time
Time remaining or elapsed, entered as minutes and seconds. Only shown when the team escaped. Enabled by default.
Clues
Number of hints used during the game. Disabled by default.
Points
Score-based tracking for games that use a point system. Disabled by default.

Behind the Scenes: Disabling a field hides it from the Game Results and Group Details sections on the group detail page. Previously recorded data is not deleted from the database — re-enabling a field brings back any values that were already saved.

Example: Your newest room uses a points system instead of a timer. Disable Escape Time and enable Points so game masters see only the fields that match how that room is scored.

Retiring and deleting rooms

Both options are at the bottom of the General tab.

Retire a room

Use Retire Room to take a room out of circulation while keeping all historical data. Retiring a room:

  • Removes it from all waivers automatically, so it no longer appears in the room selection during waiver submission
  • Preserves all existing groups, analytics, leaderboard entries, and player history

Retirement is reversible — click Take Out of Retirement to reactivate the room. Reactivation adds the room to all waivers at your location, so check each waiver's Escape Rooms section if you only want it on specific waivers.

Delete a room

Use Delete Room only for permanent removal. You'll need to type "DELETE" to confirm. Deletion removes the room and all associated records — groups, players, photos, schedules, and leaderboard entries. This cannot be undone.

Pro Tip: Retire instead of delete whenever possible. Retired rooms stay out of the way while keeping your historical data intact for reporting and player records.