Escape Kit Escape Kit

Waivers & Check-In

Signed Waiver Records & PDFs

Every signed waiver is stored with a legal snapshot and downloadable PDF — ready for compliance audits and dispute resolution

Every time a customer signs your waiver, Escape Kit creates a permanent record of exactly what they agreed to — including field values, drawn signature, and a snapshot of the waiver content at the time of signing. This gives you a downloadable PDF for any past waiver, ready for compliance audits or dispute resolution.

Viewing a signed waiver PDF

  1. Open a group from the Groups list.
  2. In the Players section, find the player whose waiver you want to view.
  3. In the Waiver column, click the View link. The PDF opens in a new browser tab.

You can also find a player's signed waiver by searching for them on the Players page and clicking View from there.

If a player was added manually (not through the waiver form), the Waiver column shows "n/a" — no signed waiver exists for that player.

What the PDF contains

The waiver PDF includes:

  • The waiver header and legal content that was active at the time of signing
  • All form field values the customer entered (name, email, phone, date of birth, team name, and any custom fields with their labels)
  • The customer's drawn signature
  • The names of any minors listed on the waiver
  • The date and time of the submission

Pro Tip: Custom field labels are stored alongside values, so the PDF shows the correct label even if you rename a field later. This means your records remain accurate for legal purposes regardless of future waiver changes.

How records are preserved

Behind the Scenes: Each signed waiver stores a complete snapshot of the waiver content — header and body text — as it existed at the time of signing. Editing your waiver's legal text after customers have signed doesn't change their records. This is by design for legal compliance: each PDF reflects exactly what that customer agreed to. The PDF is generated on demand from this stored data, or served from a pre-generated file if one exists.

Common Mistake: Signed waiver records are tied to player records. Deleting a player also removes their signed waiver data — there's no way to delete a signed waiver while keeping the player. Be careful when deleting players if you need to retain waiver records for compliance.